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WHAT SHOULD WE CONSIDER WHEN PREPARING FOR MEETINGS WHILE WORKING AT HOME?

Evden çalışırken toplantılara hazırlanmak

Working from home is one of the most radical changes brought about by the new world order. This type of work, which once only appealed to a limited number of professions such as graphic design, software development, editor, or translator, has taken its place in the lives of many white-collar workers after the pandemic. Academics, teachers, and students of all ages are also trying to adapt to the home-working model.

When it comes to home comfort, it is not the right approach to continue working from home in a holiday mood, even though topics such as reaching out on comfortable sofas, listening to music, or enjoying food and drinks on the screen come to mind. Especially when it comes to meetings, each employee should have a set of rules for himself. So, what are the tricks of having productive meetings at home?

 

Don't Give Up Your Morning Routine.

You no longer have to run every morning to catch public transport. If you have a private car, you don't have to struggle with traffic or parking problems. Working from home means being able to continue the day without skipping breakfast. While enjoying this privilege, it is necessary to protect some routines. For example, dressing for the job, applying makeup, or styling hair before working hours; also raises your mood in meetings throughout the day. Your colleagues or customers may not well receive a sloppy look. Again, as a morning routine, you should check your schedule every day. That way, you'll have enough opportunities to prepare in advance for all-day digital events.

 

Strengthen Your Dominance of the Digital World

There are many applications you can use for a meeting while working from home. If you fully master their features, you can benefit yourself and impress your colleagues with your digital wisdom. For example, if your home environment is not suitable, try placing your brand's logo here by choosing a digital background in the video meeting.

Please do not choose to turn off the camera unless it is mandatory. That is one way to show respect to the moderator, no matter how much attendance is at the meeting. Those who worry about being caught without makeup should be reminded that almost all video call applications have a filter application. After all, an aesthetic touch never hurts.

 

See Your Participants

If you are the organizer of the meeting, we can say that you have the host role. No matter how crowded, find small opportunities to let them know that you see your attendees one by one. You can greet all of them with their names at the beginning of the meeting. See this period when most people feel socially deficient as an opportunity to strengthen your relationships. Even if there are technical glitches or difficulties from time to time, do not neglect to get stuck in them and ask about them.

 

Attention to the microphone!

Keep the microphone closed unless you are a speaker. Yes, practice this even if you are all alone at home. Especially in meetings held with many participants, even the sounds coming from the windows can combine and cause humming. On the other hand, if you do not gain this habit, you can forget your microphone while working in a situation where the house is not suitable. Do not force the meeting manager to alert you every time. If you are the meeting manager, you should also consider the option to mute everyone who is not speaking.

 

Time Management Is Very Important

It was inevitable in the office environment meetings that the duration would be delayed when the conversation, refreshments, or tea and coffee service were involved. It can be said that these meetings are a break for employees who sit at their desks all day. However, on the digital platform, most participants can have other meetings every half an hour. Therefore, when organizing a new discussion, you have to request time accordingly. If you need an hour, don't send a half-hour meeting request.

 

Schedule your meeting as early as possible so you can find a place on the participants' agenda. Try to stick to the meeting time and convey everything you need during this time. If you are going to organize a new meeting within the action plan, you can also inform the participants in advance.

 

Be Ready for Technical Disruptions

In case your internet connection is disconnected during the meeting, you can activate mobile data. Using your phone as a modem, you can instantly solve the problem you experience on the home internet. In case of risk such as power failure, your devices must be fully charged. That's why you should remember to check the battery of your computer and phone during meeting days.

 

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